Email: sub30@vicom.info

Practical Information

Prepare your stay

Conference venue

Goethe Universität Frankfurt, Campus Westend
IG-Farben-Haus
Norbert-Wollheim-Platz 1
60323 Frankfurt am Main

The conference takes place in the IG-Farben-Haus (No. 1 on the map below), Goethe University’s main building.

The registration desk will be in the foyer of the building. You cannot miss it.

All sessions take place on the ground floor, near the foyer, and are signposted.

How to get to the venue by public transport?

For directions how to get to campus, please check here.

For directions via Google Maps, please check here.

We recommend that you use a mobile app to plan your journeys around Frankfurt. RMVgo is the simplest app. You can search for the app on the Apple App Store or Google Play Store. In the app, you will find a selection of tickets. We recommend buying either multiple day tickets (possible without registration) or a weekly ticket (requires online registration at meinRMV).

Printed day tickets can also be bought from ticket machines at all stations for regional transport as well as S-Bahn (suburban train) and U-Bahn (underground train) stations. If there is no ticket machine at a bus stop, passengers can also buy a ticket on the bus from the driving staff. It is very difficult to buy printed weekly tickets as you need a special card for this. We recommend buying them in the app.

Accommodation

Frankfurt can get very crowded with tourists and business travelers during the summer. We recommend securing accommodation early.

We have reserved hotel contingents at the following hotels (both contingents are available from September 22–28):

Motel One Frankfurt Römer
Single room “THE ONE”, breakfast included
€136.90 per night

To book a room from our reserved contingent, please use this form. All necessary information is provided in the form. A German version of the form is also available here. Reservations must be made by August 15, 2025.

Villa Westend Hotel an der Messe
Single room “Standard”, breakfast included
€95.00 per night

To book a room from our reserved contingent, please contact the hotel directly via email and make sure to include the keyword “SuB30” in your message. Reservations must be made by June 22, 2025.

We can also recommend the Maingau hotel, the ibis Frankfurt Centrum, and the a&o hostels as budget-friendly options.

Visa letter requests

It is your responsibility to obtain a visa. However, we can send you an invitation letter upon request that outlines your reasons and duration of stay in Germany. Please send us an email and let us know your full name, your passport number and your date of birth to be included in the letter. If there is any additional information you would like us to include, feel free to mention that as well.

During the conference

Social dinners

Warming-up dinner

On September 23, 2025, starting at 7:00 PM, following Special Session I (LingDem), we will host a special session dinner / warming-up dinner at Zum Eichkatzerl (self-paid on-site). There will be a selection of Hessian cuisine, including vegetarian and vegan options. Since we have a reserved booking, registration for the dinner is mandatory and will be requested during the conference registration process.

Conference dinner

On September 25, 2025, starting at 7:00 PM, we look forward to an amazing conference dinner at MARGARETE in a flying dinner style. The menu will also include vegetarian, vegan, and gluten-free options, as well as an all-inclusive beverage package. Participation is only possible with prior registration and payment (55€ / 45€ for (PhD) students). More information will be announced soon. Dinner registration will be requested during the conference registration process.

Special Session II (PhilLingNeg) dinner

On September 26, 2025, starting at 7:30 PM, on the eve of Special Session II (PhilLingNeg), we will host a special session dinner at 1895 (self-paid). Since we have a reserved booking, registration for the dinner is mandatory and will be requested during the conference registration process.

Lunch and café options

Lunch options on Campus

Mensa Casino:
3 minutes from conference building, several lunch dishes, including vegetarian and vegan dishes.
Opening hours: 11:00 AM – 3:30 PM

Dasein:
5 minutes from conference building, several lunch dishes and special offers, including vegetarian and vegan dishes; there is also a snack and coffee bar.
Opening hours: 08:00 AM – 04:00 PM

Hoagascht: 7 minutes from conference building, several lunch dishes and special offers, including vegetarian and vegan dishes; they also offer breakfast; there is also a snack and coffee bar.
Opening hours: 8:00 a.m. – 4:00 p.m.

Sturm & Drang (restaurant, takes longer for lunch): 5 minutes from conference building, the restaurant and café-bistro Sturm & Drang offers a variety of drinks, snacks and also hot dishes.
Opening hours: 8:00 AM – 6:00 PM (to go); 11:30 AM – 5:00 PM (restaurant)

 

Coffee & Snacks

Rewe supermarket: 7 minutes from conference building. Opening hours: 07:00 AM – 10:00 PM

Sturm & Drang:
5 minutes from conference building, the restaurant and café-bistro Sturm & Drang offers a variety of drinks, snacks and also hot dishes.
Opening hours: 8:00 AM – 6:00 PM (to go); 11:30 AM – 5:00 PM (restaurant)

Café Rotunde: in the conference building directly next to the rooms, sandwiches, snacks and cold and warm drinks.
Opening hours: 8:00 AM – 4:00 PM

Hoppenworth & Ploch: 8 minutes from conference building, considered to serve the best coffee on campus
Opening hours: 9:00 AM – 6:00 PM

Le Café: 12 minutes from conference building, outside campus; very cozy café
Opening hours 9:00 AM – 7:30 PM (Mon-Fri); 09:00 AM – 06:00 PM (Sat-Sun)

Restaurants

Isoletta: Italian food, 10 minutes from conference building

Dominion: Israeli and Oriental food, 10 minutes from conference building

Koh Samui: Thai food, 5 minutes from conference building

African Violet: Ethopian and African food, 20 minutes from conference building

Super Bros West: Pizza, 5 minutes from conference building

Information for poster presenters

General information

The main session of SuB30 will include two poster sessions. Each of the special sessions will also feature a poster session. All poster presentations—main session and special sessions—will be published as regular papers in the proceedings. Prior to the sessions, presenters will give a brief lightning round presentation. However, only poster presenters in the main session will give a brief lightning talk (3 minutes).  There will be no lightning talks in the special sessions.

We’re pleased to offer an optional poster printing service that can be added during registration for €25 per poster. All poster presenters who book this service will be contacted by us closer to the conference.
Those using the service must submit their poster by Wednesday, September 17, 23:59 CEST (an upload link has been sent around via email). We will take care of printing and will hang the poster for the respective session.

Poster format: DIN A0, portrait orientation

Additional information for main session posters

An upload link for lightning-talk slides in PDF has also been sent by email. The deadline is Monday, September 22, 2025, 23:59 CEST. Lightning talks will take place after lunch on Wednesday and Thursday, in the session corresponding to your poster. Seats in the first row will be reserved for presenters, and talks will be ordered by surname.

Additional information for LingDem posters

For the interpreters of the LingDem session, please send a preliminary but near-final version of your poster as a PDF to sub30@vicom.info by Monday, September 15, 2025, 23:59 CEST.

Information for speakers

General information

Each talk is allocated 40 minutes (30 minutes presentation + 10 minutes discussion). 

We will not provide printing for handouts. If you would like to distribute printed copies, please refer to the information under During the conference > Copy shops. Instead, you may also upload your handout to the shared folder provided via email; we will then make it available in the public SuB30 OSF repository.

Additional information for the main session + PhilLingNeg

We kindly ask you to use your own devices for your presentation. HDMI cables will be available in each room, but please bring any adapters you may need. If this is a problem for you, please contact us asap and no later than September 5, 2025. 

You may use videos, sound, or other effects during your talk, but please test these beforehand to ensure smooth delivery. We will be present in the rooms and available before each session for technical checks. We strongly encourage you to plug in and test your setup during a break before your session. If you need help, we are happy to assist during breaks.

Additional information for LingDem

For the LingDem session, we will use a central presentation laptop for all talks. Please send us your slides (a preliminary but near-final version is fine) for the interpreters in PDF format by September 15, 2025, 23:59 CEST to sub30@vicom.info.

If, for reasons of sound or video, you need to use another format, you must provide transcriptions for audio files and subtitles for video files. 

We will be present in the room and available before each session for technical checks. We encourage you to test your setup during a break before your session (especially if you use videos or sound). 

Copy shops

We can recommend two copy shops close to campus:

Copy am Campus
(open Monday–Friday, 9:00–18:30; Saturday, 9:00–14:00; Parkstraße 20; 3 minutes on foot from the venue).

Unicopy Frankfurt
(open Monday–Friday, 9:00–18:00; Saturday, 10:00–16:00; Fürstenbergerstraße 168; 4 minutes on foot from the venue).

OSF repository

If you would like to make your handouts, slides, or posters publicly available, please upload them to this shared folder.

We will then take care of uploading them to the public SuB30 OSF repository on your behalf. This is entirely optional.

Internet access

Eduroam

If your university is participating in Eduroam, you can access the internet using your account from your home university.
 

guestGU

Goethe University has a new free WiFi with the network name guestGU. This Wi-Fi is intended for personal use on campus and offers students, staff and guests uncomplicated access to the internet. This is a very good alternative in case you do not have access to Eduroam.

Other

Conference language(s)
The conference language is English. For Special Session I (LingDem), interpretation between English and International Sign will be provided if needed.
 
If you plan to participate in the special session and need interpretation, it would be helpful for our planning if you could send us an email. Please note that the registration deadline for those requiring interpretation will be earlier than the regular registration deadline (likely at the end of June).
Photography

Photography is permitted in public spaces for generic photos of the overall event, but to protect privacy of all participants consent should be obtained from individuals before their photographs are taken.

Photographs and videos might be taken by the organizers during the event. These will be used for documentation and follow-up reporting. By registering, the participant consents to the use of all images of them taken during the event for the aforementioned purposes. By registering, the participant acknowledges understanding that no form of compensation for such usage, monetary or otherwise, will be given.

Code of conduct

We are committed to providing a safe, enjoyable, and inclusive experience for all attendees, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, or religious affiliation, political orientation, or any other differentiating factors.We do not tolerate harassment, discrimination, intimidation of participants in any form. By attending this event, you agree to abide by this Code of Conduct at all event venues and event-related social activities.

Treat all participants with respect and consideration. This includes respecting different viewpoints and perspectives.
Embrace diversity and ensure that everyone feels welcome. Be aware of your surroundings and the impact of your words and actions.
Use welcoming and inclusive language. Refrain from offensive, discriminatory, or derogatory remarks and behavior.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please immediately report this to Lennart Fritzsche or any other member of the organizing committee. All reports will be handled in the strictest confidentiality and will be taken seriously.

Food waste

To reduce food waste, we are proud to collaborate with
Foodsharing Frankfurt. Leftover food from our coffee breaks is voluntarily redistributed, ensuring it does not go to waste.

Conference registration via ConfTool

General information

Please note that only items with associated costs are listed on the invoice. Other details, such as your participation in special sessions, dietary preferences, etc., are not shown on the invoice but can be viewed in your ConfTool account under “Summary of Your Selected Options”.

You can update your registration details in your ConfTool account under “Edit Your Event Registration Details” until the end of the registration period (September 5).

IMPORTANT: Paid items (registration fee, dinner participation, poster printing service) cannot be changed through the system. If you need to modify any of these, please email us at sub30@vicom.info.

Certificates of participation for the full conference, as well as for the individual special sessions (if applicable), can be downloaded from the ConfTool system starting from the beginning of the conference.

Terms of registration and payment

The registration of participation is binding.
If you have to cancel the registration, you get 80% back until 30 days before the start of the event. In all other cases, the financial responsibilities of the participants remain fully effective.
The participation fees are owed upon registration and are payable within 7 days following submission of the registration (but not later than 7 days before the starting day of the event).
Participation is not guaranteed until full payment of the registration fee is received.
The conference program may be subject to changes.
Payments will be refunded if the conference is canceled by the organizer. In that case, the organizer will have no further liability to the client. Registrations remain valid if the conference has to be postponed.

Email: sub30@vicom.info